Privacy Policy
Last Updated: December 2025
1. Introduction
This Privacy Policy explains how PyroBot ("we", "our", or "the Bot") collects, uses, and protects your information when you use our Discord bot services.
2. Information We Collect
2.1 Automatically Collected Information
- Discord User IDs and usernames
- Discord Guild (server) IDs
- Message content when the bot is mentioned
- Command usage logs
- Raid schedules and participant information
2.2 User-Submitted Information
- Guild knowledge submissions
- AI chat conversations
- Raid preferences and settings
- Custom configurations
3. How We Use Your Information
We use collected information to:
- Provide bot functionality and features
- Generate AI responses with relevant context
- Create chat summaries for better AI memory
- Manage raid schedules and notifications
- Improve service quality and user experience
- Prevent abuse and violations
- Comply with legal obligations
4. Third-Party Services
We share data with the following third-party services:
4.1 OpenRouter
Chat messages are sent to OpenRouter for AI response generation. OpenRouter processes messages according to their privacy policy.
4.2 OpenAI
Text is sent to OpenAI for embedding generation (vector search). OpenAI processes data according to their privacy policy.
4.3 Discord
All data is transmitted through Discord's platform and subject to Discord's Privacy Policy.
5. Data Storage and Security
- Data is stored on secure, encrypted servers
- Access is restricted to authorized personnel only
- Regular backups are maintained
- Industry-standard security practices are employed
6. Data Retention
- Chat logs are stored for summarization purposes
- Summaries are retained as searchable documents
- Raid schedules are retained until deleted by users
- Guild knowledge is retained until removed by administrators
- You may request data deletion at any time
7. Your Rights
You have the right to:
- Access your data
- Request data correction
- Request data deletion
- Opt-out of AI features
- Export your data
8. Children's Privacy
Our service is not directed to children under 13. We do not knowingly collect information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Continued use of the Bot after changes constitutes acceptance of the updated policy. Major changes will be announced in our support server.
10. Contact Us
For privacy-related questions or requests, contact us at:
- Email: pyrobot@luminix.id
- Discord: Join our support server
- GitHub: Report an issue
Thank you for trusting PyroBot with your data.
We are committed to protecting your privacy and providing a secure service.